EEOB Graduate Student Handbook
TA/GSR Employment Guidelines
Important Registration Dates
There are a number of deadline dates that current students must adhere to. The campus academic calendar lists all registration periods, exam periods, campus holidays, etc... Fee Payment deadlines are typically the 15th day of the month prior to the start of the term, i.e.:
Fall September 13th
Winter December 13th
Spring March 15th
All students receiving fellowships, GSRs and/or TAships, must be enrolled as full-time students with a minimum of 12 graduate units or the equivalent. All registration holds outside of the program (Student Business Services, Housing, Graduate Division, etc.) must be cleared in order to be eligible to register. Financial Awards will not post to your student account until you have registered for a minimum of 12 graduate units or the equivalent.
Annual Guidance Committee Meeting and Progress Reports
Students are required to meet with their guidance committees at least once a year. For students who have advanced to candidacy, this meeting is held with their dissertation committee. Students should contact their committee members and arrange a meeting time prior to the above stated deadline.
Students should use the form below to appoint their guidance committee. This form is also used for changes to the guidance committee after the initial appointment:
ANNUAL PROGRESS REPORTS
The progress report is comprised of two parts:
1) Electronic report to be completed by the student prior to your committee meeting. A copy of your entries will be emailed to you and your major professor.
2) Committee meeting comments form- which should be taken to the annual committee meeting and completed by your committee and submitted to the Student Services Advisor by the end of Spring Quarter.
All evaluations are reviewed by the Graduate Advisor, who is responsible for making specific recommendations to the Graduate Division concerning the student’s progress. The Graduate Advisor may also approve exceptions to the normal time schedule occasioned by unusual circumstances.
PhD Written Qualifying Exam
Papers can be submitted no later than the end of week 8 of any academic quarter and no later than the end of the eighth week of the spring quarter of the second year in the Ph.D. program. Instructions for the written exam can be found here.
Resubmissions will be required no later than the beginning of the winter quarter of the third year.
PhD Oral Qualifying Exam and Nominating Your Qualifying Exam Committee
Once all course requirements are complete and the written exam has been passed, students must also pass an oral qualifying exam. The exam is held by a committee of five members (Committee Chair, 3 additional members from within the program and an outside member). The Major Professor does not serve as the Committee Chair and the outside member must be a UC Academic Senate member and may not be a cooperating faculty member in EEOB or have any formal affiliation with EEOB. For more information on committee composition, please contact the Graduate Advisor.
What do I need to do in preparation?
1. Notify the Graduate Student Services Advisor of the date/time of the exam and the names of your committee members by submitting an oral exam nomination form (access it via R'Grad) at least 4 weeks prior to the exam. You may choose to bring the Exam Report Form to the defense, but it will be provided to your Committee Chair.
2. Reserve any rooms or media if you opt to make those arrangements yourself.
The Student Services Advisor will prepare the appropriate paperwork for committee approval and the exam itself. Once you pass your oral exam, you will need to nominate your PhD Dissertation Committee within one quarter. Registration holds will be placed upon your account if this is not completed in a timely manner.
Nominating Your Thesis/Dissertation Committee
Ph.D. Dissertation Committee
Ph.D. students must nominate their dissertation committee at the time of advancement to candidacy. Graduate Division will place a registration hold on the next upcoming registration period until the committee nomination has been approved if not done so before your 12th quarter. To nominate your dissertation committee, please complete the online Ph.D. Dissertation Committee Nomination (please confirm this link!!) form.
M.S. Thesis Committee
M.S. students must nominate their thesis committees no later than the first day of the quarter in which they wish to defend and graduate. Please complete the Nomination Form (please confirm this link!!) and submit to the Student Services Advisor.
Scheduling Your Defense
Students should typically schedule the defense around the time they will be submitting their thesis/dissertation. Students should coordinate a time with their thesis/dissertation committee and once this is established, notify the Student Services Advisor of the presentation information (title, abstract, day/time, major professor) via e-mail at least three (3) weeks in advance.